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Volunteering with PRSGL

PRGSL is an all-volunteer organization. We are hoping and expect tremendous success this year with the involvement of the parents across all age groups throughout the season. We cannot do it without you! As part of demonstrating an ongoing successful team and family atmosphere, we ask our parents to get involved with the League each year to make this the best experience for the kids.

Volunteer Request

PRGSL is asking each family to commit to 8 hours (per family) of volunteering this season. As an active volunteer with at least 8 hours of volunteering you become a voting member of FGLLS as certified by your children’s Manager or recognition by the board.  The Managers will track hours and/or team positions during the season to the best of their ability via our team parents.  Our goal is to supply the appropriate committees and team managers with a list of volunteers to help make their team and our league successful.  

PRGSL is doing its best not to move to a volunteer fee based system like many other leagues around the country have gone to so please volunteer often to help your children enjoy a successful season.

Volunteer Time Commitments

Below is an overview of volunteer opportunities and estimated time requirements for each position.  For more detailed descriptions, please see further below.



(scale of 1-5, 5 being the most)


Team Manager - Head Coach (1 per team)



Assistant Coach (2 per team)



Team Parent (1 per team)



Volunteer Umpire (2 per team)



Field Maintenance / Setup / Clean Up (2 per team)



Scorekeeper (2 per team - Minor & Major Divisions only)



Special Events Volunteer (Evaluations, Opening Day, Picture Day, Clinics,
Tournaments, Playoffs, etc.)



Volunteer Opportunities and Descriptions

There are various volunteering opportunities. Please note some positions fulfill more than the required 8 hours and are referred to as Season Positions.

Each position has an indicated maximum number of volunteers per team for that role.  If a specific team position is split, only one designated person will receive their volunteer credit for that opportunity.

Note: not every volunteer position is needed at all levels of play.  If your preferred volunteer opportunity has already been filled, your volunteer hours may be filled via an alternative opportunity.

TEAM MANAGER – 1 per team (Season Position)

This position is the team lead in charge of team players, assistant coaches, and all communications between the League and parents regarding schedules, changes, rainouts and PRGSL events.  Managers instruct players in proper baseball skills, produce player lineups and provide overall player support and encouragement.  Managers also help secure team parent, team scorekeeper and field maintenance persons (when applicable).

Managers are subject to board approval and are not guaranteed a coaching position from year to year.  This position also requires attendance at Manager meetings and possible instructional sessions/coaching clinics.

ASSISTANT COACH – maximum 2 per team (Season Position)

This position assists the Manager with anything involving team practices, player organization, skill building, game operations, equipment handling, team jersey distribution and general player and team support.  This position also needs to assist the field maintenance person(s) with field setup and break down before and after games.

Coaches are also subject to board approval and are not guaranteed a coaching position from year to year. 

TEAM PARENT – maximum 1 per team (Season Position)

This position assists the Manager and coaches with parent and team communications and general team support.  The Team Parent role will also work with the League Vice President to track volunteer needs, requirements and fulfillment for that team.

Team parent role can include:

  • Obtaining and distributing the team roster
  • Sending out team communications to parents (re: special events, game or practice changes, parties, etc.)
  • Organizing a snack schedule (if agreed by team)
  • Planning the team’s end of season party
  • Organizing player trophies or appropriate coaches’ gifts
  • Organizing and tracking volunteers among the team to help the manager with the above tasks

VOLUNTEER UMPIRE – maximum 2 per team (Majors and higher);

maximum 1 per team (T-Ball and Minors Divisions)  (Season Position)

The League Volunteer Umpire is perhaps one of the most important volunteers in the local league structure. This position assists the home plate umpire as the base umpire during games.

Duties may include:

  • Attend mandatory pre-season Umpire training
  • Be prepared to assume home plate duties in the event of the Chief Umpires unavailability
  • Making base calls when necessary
  • Determining legal and illegal pitches
  • Assisting the home plate umpire with check swing strike determination

FIELD MAINTENANCE – maximum 2 per team (Majors and higher);

Maximum 1 per team (T-Ball and Minors Divisions)  (Season Position)

This position will be responsible for maintaining the fields for your team before and after games.  If needed, it is beneficial to solicit additional help from team parents as well.

Duties may include:

  • Attend mandatory pre-season Field Maintenance training
  • Relay and act as trainer to parents that sign up to help out
  • Assist at pre-season Field Improvement Day
  • Manage and perform all pre-game (home team) and post-game (visiting team) field maintenance duties
  • Remove all litter, team and spectator, and place in trash containers
  • Put out and remove bases and plugs and store in field bins (if last game of the day)
  • Drag infield area avoiding contact with the grass
  • Rake, fill and tamp batter box and pitcher mound
  • Clean and sweep dugouts
  • Set up and put bases away in locked sheds (if first or last game)

SCOREKEEPER – maximum 2 per team (Season Position) (Minors and higher)

This position is required to attend and keep score at each game according to the team schedule.  It is also helpful to solicit additional help from team parents for backup.  However, only the designated team scorekeepers for that team will receive credit for this commitment.

Duties may include:

  • The Home team must provide the Scorekeeper to keep Official Score Book for that game
  • Attending Scorekeeper training and/or learning GameChanger scoring app
  • Arrive to field 15 minutes before game time begins
  • Bring 2-3 pencils with erasers to each game
  • Keep score – track the pitch count, hits, walks and errors
  • Have the plate umpire sign the Official Score Book
  • Return Official Score Book to the coach after the game


There are a number of special events throughout our Little League season.  This position will act in any number of ways to ensure those events run smoothly.  Working with the Vice President or committee chair, you will be scheduled to work at a particular event, and will be directed on requirements and time needed for that event.  Some of the necessary areas required would be set up, check-in table, shepherding, team organization for pictures, tracking, clean up and/or could involve a concessions shift on a special event day.

PRGSL Special Events include:

  • Evaluation Sessions
  • Spring Opening Day
  • Spring End-of-Season (EOS) Tournament
  • Others: Clinics, Field Improvement Day, Tournaments, Playoffs, etc.

Volunteer Registration and Volunteer Application

Thank you for joining our parent volunteer’s organization.  We would not be successful without your commitment to the League!  Register today for your volunteer preference.  You will be notified of your confirmed commitment and informed of any further scheduling that needs to take place.

Note: All volunteers are required to fill out a volunteer application on the PRGSL website and are subject to a background check.  An application must be printed out, completed and signed. The SIGNED, completed application, along with a copy of your photo ID must be emailed to or mailed to the following address in order to be considered:

Attn: Volunteer Coordinator
PO Box 595
Warrenton, VA 20188